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Exporting Data from Airtable: Step by Step Guide

Export Airtable

Today, with the many tools available for data management and analysis, there is an ever increasing need to be able to export data from one application to another. For those in search of the best way to export their data from Airtable into a CSV, Google Sheet, Excel spreadsheet file format or to others applications by API, we’ve put together this guide. In it we will explain the steps involved in using Airtable’s API and a range of other features including how to use the records, fields and keys linked with your database, along with other helpful tips such as creating a new project or downloading lists. Finally we provide some examples of different ways you can use this tool so you can customize your own projects.

What is Airtable ?

Airtable is a powerful No Code tool used to create custom databases. It is a database application, which can be accessed online, as well as across multiple platforms including the desktop version and mobile apps. Airtable’s user-friendly interface makes it easy to add data fields, organize records and design reports.

Its built-in export feature allows users to quickly and easily transfer their information into other popular file formats such as CSV.
Benefits of using Airtable for data management

Ability to Create Customized Databases Easily: With Airtable’s intuitive drag-and-drop capabilities and pre-built templates, you can easily customize your databases for any type of project or organization. For example, you could use the “Expense Tracker” template to track financial data from various sources, or the “Project Management” template to manage tasks and assign responsibilities.

Accessibility Across Multiple Platforms: Airtable allows users to access their data across multiple devices. Since all users can access the same data in real-time, they can quickly make changes and generate new reports. This ensures that everyone has the most up-to-date information about a project or organization.

Why would you need to export data from Airtable?

Enhanced Data Analysis and Insights

Exporting data from Airtable to tools like Excel or Google Sheets provides users with a powerful arsenal of analytical tools and functions that go beyond Airtable’s capabilities. These spreadsheet platforms offer advanced calculations, customizable formulas, and complex data analysis features. This is especially beneficial for tasks like financial modeling, in-depth quantitative analysis, and deriving valuable insights from large datasets. By making use of these tools, users can transform raw data into actionable information, facilitating informed decision-making and strategic planning.

Seamless Collaboration and Accessibility

Exporting data from Airtable to other tools that you use everyday tools enhances collaboration and accessibility.

While Airtable excels at its unique data organization and collaborative features, not all stakeholders may be accustomed to the platform. By exporting data to Excel or Google Sheets, individuals can present information in familiar formats to a broader audience.

You might also want to export Airtable data to other tools you use everyday, like your CRM, your online product catalog, or your website. This allow you to present data to your end users, offering them a better user experience that if you just share a view of your Airtable database.

Compliance and Data Security

Exporting data from Airtable to external tools offers data backup and compliance benefits. While Airtable has its own backup mechanisms, exporting data provides an extra layer of security by storing information in multiple locations. This process is particularly advantageous in industries with strict data retention regulations or internal policies. It ensures that historical records are easily archived and retrieved, meeting compliance requirements and internal standards. By exporting data to reliable spreadsheet tools, individuals and businesses can uphold data integrity, regulatory adherence, and data security practices.

How to export Airtable database to CSV File?

Step-by-Step Guide on How Export Airtable to CSV

Exporting records from Airtable in CSV format is simple and straightforward.

To start, you must log in to your Airtable account, and open the database you wish to export.

Choose the table then select the “Download CSV” option located under the View drop-down menu.

You will then have the option to save the file to your computer in a CSV format and open it in Microsoft Excel or Google Sheet, or import the file in another tool.

export airtable to CSV

Advantages & Disadvantages of CSV files

CSV files can be used across many programs and operating systems, making them a great option for exporting data from Airtable. CSV Files can be opened with Excel or Google Sheets. They also are the mot common file format for importing and exporting data: this means you can export your Airtable database to a CSV file, and then import this file to any other tool or app.

The main downside of this format is that it can quickly become difficult to organize complex data sets. Another limit is that it remains a manual action. It doesn’t allow you to sync your data in real time between Airtable and other tools.

Troubleshooting Tips For Common Issues Encountered With This Method

If you encounter an issue when exporting your data as a CSV file, there are several troubleshooting steps you can take.

The most common issue is that records may be missing after exporting them. To resolve this, double check that all the fields you wish to export are checked before exporting.

Additionally, if you encounter an issue with formatting, try selecting a different delimiter (such as tabs or commas). You can also have a character rendering problem when importing your CSVs into other spreadsheets. If this is the case, see this article on how to solve the problem.

Additional Resources On Working with CSVs: For more information on working with CSV files, you can check out resources such as Busines Insider or How To Geek.

How to export Airtable database to Google Sheets or Excel Spreadsheet?

Step-by-Step Guide on How Export Airtable to Google Sheets or Excel Spreadsheet

A few months ago, you could still use Airtable Importer, a Google Sheets add-on that enabled you to seamlessly connect Airtable and Google Sheets for improved reporting and analysis. It was very useful because it allowed you to connect and sync easily an Airtable database to a Google Spreadsheet. Unfortunately, this add-on is not available anymore.

So what options do you have to export Airtable data to Google Sheets or Excel?

1. Export Airtable to Excel using a Chrome Extension

Airtable Extractor is a Chrome extension that allow to extract data from an Airtable shared view and export it to Excel, CSV or JSON.

2. Export Aitable data to Excel or Google Sheets using tools like coupler.io or Unito

Coupler.io is a tool that allows users to connect Google Sheets to various data sources, including Airtable. This allows users to access a live feed of data and schedule periodic updates, as well as connect their spreadsheets to external tools to create dashboards. Coupler.io also enables users to export data from Airtable to Google Sheets or Excel, pulling records from a shared view.

Unito is another app that offers two may integrations between many tools, including Airtable and Google Sheets. With a Unito flow, you can sync Airtable records with Google Sheets rows, building a two-way relationship that keeps both tools updated in real-time.

ℹ️ Using these tools will need you to create an API key for your Airtable project (jump to the next section to find out more about Airtable API).

Advantages & Disadvantages of this Option

Google Sheets and Excel spreadsheets offer a few advantages over CSV files.

They allow for more sophisticated formatting of data sets, making it easier to quickly identify connections and trends between different records.

Additionally, tools allowing to connect Airtable to a Google Spreadsheet or an online Excel spreadsheet in real time help you to keep your data accurate. You don’t have to import and export data manually, they are always up to date.

However, spreadsheets can become difficult to manage when large numbers of data points are involved. Additionally, they require all users to have access to the same platform in order for collaboration to take place.

Additional Resources On Working with Spreadsheets: For more information on working with Google Sheets or Excel spreadsheets, users can check out resources such as Google Docs Help and Microsoft Support.

Other Tools Available to Export Data From Airtable

Export Airtable to any tool with Airtable’s API

The first step you will need to take when exporting data from Airtable is to create a Personal access tokens  in your Airtable account (Full documentation here).

Before, you needed to create an API key, but they will be deprecated in January 2024. This is linked to the new version of Airtable’s API, launched in 2022.

To create a Personal Access token must must go to your Airtable Account, and then to the developer hub.

⚠️ Notice that the Airtable pricing has changed in August 2023. Free Airtable accounts are now limited to 1000 API calls per month.

Export data from Airtable to any tools with no code automation softwares

Aside from the options mentioned above, there are several other applications and services available that allow users to export data from Airtable. All of them need you to use Airtable API.

No code and low code automation tools like Zapier, Make, or Pipedream can help you to export Airtable data in real time to any other tool you want, like Segment, Tableau, Webflow, Notion, Mailchimp, HubSpot or any software, using Airtable’s API.

But these tools can be difficult to use and to maintain if you are not expert in data manipulation and APIs. Moreover, they most often fail at creating two-way synchronization workflow.

Export data from Airtable to WordPress with Air WP Sync

When it comes to exporting Airtable data, we couldn’t pass up the opportunity to mention another tool that is worth considering when it comes to exporting data from Airtable : our Air WP Sync plugin.

This plugin allows users to easily sync data between Airtable and their WordPress website, making it a great option for those who want to display Airtable data on their website.

For example, you can use Air WP Sync to manage a big number of portfolio items on a website (incl. description and categories) or the full schedule (incl. speakers, hosts, sessions and timetable) of a conference.

See this tutorial discover how to export Airtable data to your WordPress website with Air WP Sync.

Ready to Export Data From Airtable?

In conclusion, exporting data from Airtable to CSV is a simple process that can be done with just a few clicks.

There are numerous other options available if you need to export data from Airtable to another tool or file format, most of them using Airtable’s API.

Exporting data from Airtable to your website can accelerate your content creation workflow and allow user to view your data with the best user experience.

You can also export Airtable data to other softwares like CRMs or data analysis platforms, making it more actionable and useful for your coworkers.

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