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Gravity Forms to Airtable Documentation

Start overseeing your data more effectively by connecting your Airtable database to your Gravity Forms using our add-on.

Simply designate the Airtable tables you wish to link to a Gravity Form, map the applicable fields, and you’re all set. From this point forward, all responses from your forms will be directly sent to your Airtable database, optimizing your data collection and organization. It’s a convenient, practical solution for improved data management.

Installation & Settings

To install our Gravity Forms to Airtable add-on in WordPress, follow the steps below:

  1. Download the plugin file to your computer.
  2. Log in to your WordPress dashboard.
  3. On the left-hand side menu, click on “Plugins” and then “Add New”.
  4. Click the “Upload Plugin” button at the top of the page.
  5. Click the “Choose File” button and select the plugin file you downloaded in step 1.
  6. Click on “Install Now” button.
  7. Wait for the plugin to be installed, and then click the “Activate” button.

To activate your license key for the Gravity Forms to Airtable add-on, follow the steps below:

  1. In the left-hand menu section of Gravity Forms, click on “Settings”, then click on “Airtable”.
  2. Now, Add your license key in “License Activation” and click on “Activate”.

Generate Airtable Access token

Generate Airtable Access token
  1. In Airtable, click on your account.
  2. Click on “Developer hub”.
  3. click on “Personnal Access token”.
  4. Click on create on “create token”.
  5. Enter a name for your token.
  6. Click on “add Scope” then add :
    • “data.records:write”.
    • “schema.bases:read”.
  7. Click on “Add base” then choose the base you want to connect with your form.
  8. Click on “create token”.
  9. Copy your token to clip-board.

Add Airtable Access Token to Gravity Forms

  1. In the left-hand menu section of Gravity Forms, click on “Settings”.
  2. Click on “Airtable”.
  3. Paste your Access token from Airtable in “Airtable Access token” section then click on “Save settings”.
Add Airtable Access Token to Gravity Forms

Create a Feed

Create feed Gravity form Airtable add-on
  1. Open the form you want to connect with your Airtable base.
  2. In the top, click on “Settings”.
  3. in the left options, click on Airtable.
  4. In Airtable feeds, click on “Add new”.
  5. Enter a feed name.
  6. Select the base of your choice between those selected when you created your Access token in Airtable.
  7. Select the table of your choice which will receive the data.
  8. Click on “Save settings”.

Fields Mapping

Now that you have saved your settings while creating connection between Airtable and your form you will see in your feed ”fields mapping”.

  1. In “Airtable fields name”, select an Airtable field present in your table.
  2. In “Form field”, select one of your form field present in your form.
  3. Click on the “+” button on the right to connect other “Airtable fields name” with “Form field”
  4. Repeat step 2 & 3.
  5. Click on “Save setting”.
Fields Mapping Gravity Forms to Airtable add-on

Add Conditional Logic (Optional)

You can finally add conditional logic, so only the contact information of those who meet specific conditions will be sent in Airtable table.

To create a condition, click Enable Condition.

On the left, you can choose a field from your form and select the criteria that will activate sending to Airtable, for example:

→ Subject IS “Commercial request”

Once you configurated your condition, click on “Save Settings”.

Supported fields

Gravity Forms fields:

  • Single Line Text
  • Paragraph
  • Text
  • Drop Down
  • Number
  • Checkboxes
  • Radio Buttons
  • Name
  • Date
  • Time
  • Phone
  • Address
  • Website
  • Email
  • File
  • List
  • Multi select
  • Consent

Airtable fields:

  • Attachment
  • Date
  • Duration
  • Email
  • Integer
  • Link to another record
  • Long text
  • Url
  • Multiple select
  • Percent
  • Phone
  • Rating
  • Rich text
  • Single line text
  • Single select

Compatibility Table